This position will be responsible for overseeing all aspects of the receivable and payable functions including financial, administrative and clerical services.
Responsibilities:
Accounts Receivable
The full process of Accounts Receivable including billing and cash applications.
Responsible for credit approval, cash collections and applications.
Minimize DSO through effective administration of credit policies and collection efforts.
Manage the collection of customer accounts, process customer filed bankruptcies, and manage all lien processes.
Assist with monthly close activities and audits of Account Receivable.
Manage and ensure the successful completion of the day- to day collection operations to the satisfaction of management.
Maintain customer contact in a professional and courteous manner while ensuring that credit exposure is limited and accounts receivable are collected in a timely manner.
Work closely with Sales Team to ensure that sales are optimized while keeping credit risk at acceptable levels.
Responsible for all billing to customers to include follow up of receipt of invoices.
Ensure that Resale and Exemption Certificates are obtained and maintained on all qualifying customers purchasing from the company.
Other duties as assigned by management.
Accounts Payable
Processing high volume of Accounts Payable invoices.
Communication and contact with vendors.
Matching, batching, and coding invoices.
Setting up new vendors and updating existing vendor data.
Weekly check run selection, prepares all checks for approval, obtains check approval and records all checks.
Opening, stamping, scanning and routing invoices as assigned.
Filing of invoices weekly.
Research and resolve discrepancies regarding Accounts Payable invoices.
Processing recurring payments for selected vendors.
Assist Controller and Vice President of Finance with projects as needed.
Record and update all pertinent information in the General ledger.
Responsible for collecting tax information from vendors, completing the 1099 tax form, and submitting the form in a timely manner.
Other duties as assigned by management.
Skills / Qualifications:
Minimum of 8 years of demonstrated, on-going experience in Accounting, Accounts Receivable & Accounts Payable.
Strong knowledge of Credit and Commercial Law including Bankruptcy Laws.
Able to quickly build a rapport, confidence and the trust of peers, employees, and executives.
Ability to communicate effectively and professionally when using such means as, but not limited to email, telephone, documents, and presentations.
Ability to handle multiple concurrent tasks and work efficiently to see the work through to completion using sound business judgment following company policy and procedures.
High level of flexibility, commitment and performance standards.
Advanced Excel knowledge – Pivot Tables and VLOOKUP’s.
A Bachelor level accounting degree is preferred but not required.
