Insurance Defense Executive Litigation Legal Assistant
Seeking a sharp, professional, high level Defense Litigation Legal Assistant / Secretary for a well-established international law firm with great tenured employees. If you want to join a firm where you are happy to be at EVERY day and are a valued employee then please reach out to me at sluksin@lucasgroup.com . Seeking a top notch Legal Assistant with 5+ years’ experience with insurance coverage / insurance defense litigation experience. Preferably someone out of a mid to large firm environment.
Responsibilities Include
· Provide administrative support to two partners and team of litigation attorneys
· Preparing shell documents (pleadings, discovery, motions, correspondence)
· Proofreading, formatting and finalizing all outgoing documents (including TOA and TOC)
· Preparing document production (encrypting media, drafting transmittal letters, logging Bates numbers)
· Preparing exhibits for depositions and trials
· Preparing notebooks of documents for attorney use, sometimes in collaboration with a paralegal
· Run conflicts checks for new client matters using InTapp Open
· Draft, review, proofread and send cover letters along with monthly client invoices
· Convert documents to pdf, edit pdfs, and combine/delete pages of pdfs using Nuance
· Maintain electronic files for client matters
· Assist with travel arrangements upon request including car, hotel and airfare reservations
· Oversee arrangements for in-house and external depositions
· Assist Business Development team with gathering attorney information for marketing materials and publications
· Enter and track attorney CLE through Micron, and submit requests for CLE credit to various state bars
· Set up conference calls and arrange meetings
· Liaise with IT to set up video conferencing for scheduled meetings
· Assist with ad hoc projects as necessary
· Answer and direct phone calls
· Open incoming mail, review and handle
· Time Entry for attorneys
· Calendar deadlines
· Prepare and process expense reports for office, attorneys, and business development department
· Liaise with, and point of contact for, Accounts Payable, Accounts Receivable, Billing, and Human Resources on various matters
· Keep track of office supplies and approve office supply orders
· Arrange for food delivery and catering for in-office meetings and depositions
· Filing and organization of paper files, which includes preparing paper files to be sent offsite to records department
Requirements
· At least 5 years of litigation experience in a law firm setting
· State and Federal E-filing experience a must
· Relativity experience a plus
