We have partnered with our client in their search for an Executive Assistant for our client in Mountain View, CA. This is hybrid on-site.
Responsibilities:
Provides administrative support in a variety of functions to an individual, team, department, or another group in an organization.
Collects, reviews, and analyzes data and prepares reports, charts, budgets, and other presentation materials.
Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging.
Schedules and coordinates meetings, travel, and other group activities.
May be responsible for creating reports and distributing them on a regular schedule.
Has advanced word processing, spreadsheet, and graphics software skills.
Skills:
Minimum of 5+ years working at the Executive administrative level, effectively supporting multiple leaders at one time
Advanced Outlook calendar management is critical.
Intermediate level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills
Strong organization, project management and problem-solving skills.
Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency.
Friendly and professional demeanor, with a “can do” attitude.
Ability to act quickly from one task to another, seamlessly and professionally.
Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision.
Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately.
Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
Ability to identify business issues and coordinate an appropriate response with the key stakeholders.
Proven experience working in a fast-paced environment while providing superior service level.
Education & Work Experience:
Bachelor's degree or equivalent experience
5+ Years of Executive Admin experience.
Title: Executive Assistant Location: Mountain View, CA 3 Days on site, 2 Days remote Client Industry: Financial Software Reference ID: 1663743
