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Executive Assistant

Date Posted: 11/21/2023

Job #1663743
Mountain View, CA

We have partnered with our client in their search for an Executive Assistant for our client in Mountain View, CA.  This is hybrid on-site.


  • Provides administrative support in a variety of functions to an individual, team, department, or another group in an organization.
  • Collects, reviews, and analyzes data and prepares reports, charts, budgets, and other presentation materials.
  • Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging.
  • Schedules and coordinates meetings, travel, and other group activities.
  • May be responsible for creating reports and distributing them on a regular schedule.
  • Has advanced word processing, spreadsheet, and graphics software skills.

  • Minimum of 5+ years working at the Executive administrative level, effectively supporting multiple leaders at one time
  • Advanced Outlook calendar management is critical.
  • Intermediate level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills
  • Strong organization, project management and problem-solving skills.
  • Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency.
  • Friendly and professional demeanor, with a “can do” attitude.
  • Ability to act quickly from one task to another, seamlessly and professionally.
  • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision.
  • Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately.
  • Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
  • Ability to identify business issues and coordinate an appropriate response with the key stakeholders.
  • Proven experience working in a fast-paced environment while providing superior service level.

Education & Work Experience:
  • Bachelor's degree or equivalent experience
  • 5+ Years of Executive Admin experience.

Title: Executive Assistant
Location: Mountain View, CA 3 Days on site, 2 Days remote
Client Industry: Financial Software         
Reference ID: 1663743

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