Lucas Group is working with an oil and gas company in Sugar Land on the search for an Executive Assistant to support the Accounting and Finance department.
Compensation:
$70-$80s
Summary:
Provide primary administrative support to the Chief Financial Officer and assistance as needed for other members of the senior finance, accounting and information technology.
Responsibilities:
- Manage travel arrangements and maintain travel profiles of the executives in the organization
- Prepare organizational correspondence, letters, agendas, presentations, organizational charts, and document meeting minutes.
- Prepare and coordinate meeting notices, meeting minutes and facilitate the distribution of material to Committee members on a quarterly basis
- Audit and process expense reports as well as T&E bills submitted by the department consultants/vendors
- Maintain tickler system to ensure deadlines are met
- Maintain a filing system, adhering to document retention policies and maintenance in the contract repository
- Coordinate various training sessions, including monthly lunch & learns, utilizing internal and/or external training resources
- Actively organize, participate and support organization's extra-curricular and charitable initiatives
- Create and maintain miscellaneous reports utilizing spreadsheets, graphs, charts and tables
- Maintain/update engagement letter tracking (audit, tax, property tax, etc) and execution of copies of key consulting engagements.
- Assist with implementation/creation of corporate policies & standards and procedures as needed
- Assist with general administrative tasks including but not limited to mailings and copies
- Provide front desk relief and support to administrative resource pool as requested
- Other special projects as assigned
Requirements:
- 5+ years of experience supporting a C-Level executive preferably within Accounting and Finance
- Bachelor's degree in Business preferred
