Docketing Specialist – Washington, DC
Our law firm client is looking for a Docketing Specialist to join their team. The position is a great opportunity with a prestigious IP boutique in Washington, DC.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Process incoming correspondence and/or discrepancy reports on a daily basis and in a timely manner, by accurately reviewing correspondence and entering case details and due dates into the firm's docketing database.
• Docketing of U.S., foreign and PTO Litigation due dates in the firm's docketing systems, as necessary, based upon confirmed USPTO/PTAB filings and/or confirmation of instructions and filings from clients and foreign associates.
• Dedocket/Redocket dates in compliance with established firm docket clearing procedures and the firm's Last Day List prevention initiative.
• Accurately capture case details and all due dates in firm's docketing system and maintain a high level of quality by reviewing all data entry on a daily basis.
• Assist with the processing and review of new, original and transfer-in matters; assigning new client and matter numbers; entering complete and relevant data from the New Matter Form into docketing database in accordance with department service level agreements.
• Monitor and track resolution of any flagged discrepancies to ensure timely updating of firm's docketing systems.
• Review and process incoming e-mail requests for data updates including requests for change matter, timekeeper assignments, foreign associates, current owners, etc.
• Generate and proof for quality all routine and special docket reports as necessary, including various audit reports, status reports, discrepancy reports, annuity reports, etc.
• Maintain a high level of proficiency in the use of the docketing databases and other firm software.
• Assist management with the training of new and existing employees in the use of the docketing database and other systems used by Docketing as necessary.
• Knowledge of U.S. and foreign patent and trademark laws and regulations pertaining to filing requirements, prosecution requirements, annuity and tax laws, renewal data, expiration data, etc.
• Ability to independently research, analyze and apply intellectual property laws, procedures in correlation with internal procedures and firm docketing systems; respond to basic docketing inquiries.
POSITION REQUIREMENTS:
• 5-7 years IP related experience. patent and trademark prosecution and PTO/IP litigation experience is a plus. Strong patent docketing skills, specifically.
• Associate’s degree or higher preferred; or any combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position.
• Team player capable of working effectively with all levels of staff.
• Excellent communication skills both verbal and written are required. Should also possess strong customer service skills and the ability to work at a fast pace.
• Must be a problem-solver who works well under pressure, have excellent attention to details, be flexible to change and varying workloads and be able to learn and retain new information.
• Proven organizational skills are a must.
• Individual must be familiar with formatting reports and spreadsheets and capable of formatting form letters.
• Working knowledge of Windows-based software applications, Document/File Management Systems and Intellectual Property Management Systems (docketing databases).
• Highly motivated and pleasant individual.
• Must be able to exercise independence and good judgment.
• Flexible to work overtime on an as-needed basis.
WHY WORK WITH LUCAS GROUP?
Lucas Group is a leading national executive recruitment firm, ranked #3 on Forbes’ list of Best Professional Recruiting Firms in 2018.
