Contracts and Proposals Coordinator (REMOTE) – Syracuse, NY area company
Position can be 95% remote with occasional meetings in Upstate New York
Position is temp-to-hire. Salary is approximately 80K upon hire, depending on experience.
Applicants must have experience with Federal Acquisition Regulation (FAR) Rules and Compliance. Shipley Proposal course experience a plus.
- Create folders in SharePoint to track proposals and other sales- related materials and offers for services
- Work with sales proposal team to assemble and format proposals according to specific submission requirements
- Track deadlines and coordinate with proposal team to submit proposal-related items on time
- Use Outlook and MS Teams to assign action items and deadline to proposal team
- Schedule attendance of pre-bids/site visits
- Create compliance matrices and ensure final proposal is compliant and compelling
- Ensure proposal team reviews solicitation documents and provides a list of any questions. Submit those questions prior to deadline and monitor solicitation site for release of answers.
- Monitor solicitation site and ensure amendments are downloaded and vetted with proposal team in a timely manner
- Assist in drafting proposal documents
- Schedule gate reviews for estimates, technical responses, and final proposal packets
- Assist with identifying subcontractors/vendors, sending out Requests for Proposals and Requests for Quotes, and ensuring competitive quotes are received and evaluated in a timely manner
- Assist with subcontractor teaming arrangements
