Billing Specialist (DC)
Lucas Group is seeking a Billing Specialist to support small law firm in DC. Specifically, the candidate will support and manage attorney billing for 10+ attorneys.
Responsibilities:
- Maintains client billing, paper and electronic files
- Review and distribute pre-bills to billing attorneys
- Prepare electronic billing and assist with maintaining e-billing instructions
- Apply retainer funds
- Process write-offs/write downs
- Apply firm and client specific billing guidelines, ensure matter engagement letter compliance
- Assist with managing client invoicing and regular collections activities, including generation of Accounts Receivable monthly reports
- Create billing schedules and various other billing analyses as required, create new billing formats as needed
- Review and verify accuracy of billing and supporting documentation as required
- Research and respond to inquiries regarding billing issues and problems
- Create billing schedules and various other billing analyses
- Prepare and distribute weekly, quarterly and year-end reports for clients
- Communicate as necessary with clients regarding delinquent invoices
- Maintain a daily task list for Office Administrator
- Perform a variety of other reconciliations for clients as needed
- Maintains timely communication with attorneys, staff, vendors, and clients, and observes confidentiality of client and firm matters.
- Support office operations as needed, such as, but not limited to, coverage for reception desk, equipment maintenance, building services help and special projects
- Perform internal conflict checks as needed
Requirements:
- Bachelor’s Degree and/or relevant experience
- Two to three years of billing experience, preferably in a law firm setting
- Experience in computerized accounting and payable software programs (PC Law, Excel, Word) to perform daily duties and responsibilities
- Ensure strict confidentiality at all times
- Ability to handle a high volume of billing invoices each month (this position often accumulates 5-7 hours of overtime in the first 10 days of each month during billing) but after the stretch of getting the invoices out the door, virtually no overtime
- Strong organizational skills in workflow management and time efficiency
- Ability to take initiative and willingness to add value to the firm
- Ability to think outside of the box and see big picture
- Demonstrates skills to develop into the manager of the entire billing department
- Strong communication skills
- High attention to detail
- Team player
- Customer service is a must
