Position Summary
The Accounts Payable/Receivable Coordinator will be responsible for providing full-cycle accounts payable support to the management company including handling the full billing and accounts receivable process, monitoring cash activity, reconciling general ledger accounts and assisting with month-end close, in addition to various other responsibilities.
Essential Job Functions
Accounts Payable
- Process and arrange payment for all accounts payable invoices, to include wires, checks and ACH methods of payment
- Administration and monitoring of company’s business credit cards
- Management of monthly expense reports, coordinating with Executive Assistants to ensure accuracy and timeliness
- Data entry of expenses and payments in Great Plains accounting software
- Maintain vendor and employee records in the accounting filing system
- Reconcile accounts payable general ledger account on a monthly basis
- Handle inquiries from vendors and RCF staff members with any AP related items
- Annual 1099 reporting and filing
- Provide initial training to RCF staff members of general guidelines and procedures for business expenses
- Primary person responsible for preparation of use tax returns quarterly for Denver, Colorado and New York
Accounts Receivable
- Prepare and process accounts receivable invoices, create quarterly accounts receivable aging reports, and monitor aged balances for bad debt
- Monitor cash activity, make electronic bank deposits, post cash transactions and perform monthly cash reconciliations
- Generate intercompany billing entries in various currencies to account for transactions among the U.S., Canadian, Australian, and Chilean entities
- Reconcile general ledger accounts and sub-ledgers monthly, working with the Senior Accountant on issues and corrections
- Perform period-end close tasks for the U.S. and Canada entities, including prepaid expenses, fixed assets, and Canada GST filings
- Assist with fund capital calls, including tracking capital calls and making capital call deposits
- Prepare various PBC’s related to the company’s annual audit
