Lucas Group is partnering with a manufacturer specializing in precision machining and assembly and is seeking a full time Administrative Assistant/Accounting Clerk to join their team. This is a contract to hire opportunity beginning as soon as possible.
Lucas Group is North America’s premier executive search firm. Since 1970, our culture and methodologies have driven superior results. We assist mid-tier to Fortune 500 clients find transcendent, exclusive talent; candidates fully realize their career ambitions; and associates find professional success. Combining local knowledge with national reach, Lucas Group has the geographic breadth and industry depth necessary to deliver results. We provide trusted, consultative service by truly listening and responding to the needs of our clients and candidates. We are professional, high-performance, and passionate industry veterans with both insight and integrity, making a very real difference in business and careers. We listen. We understand. We deliver.
Overview
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- Providing administrative support to ensure efficient operation of the office.
- Supports managers and employees through a variety of tasks related to organization and communication.
- Responsible for confidential and time sensitive material.
- Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
- Recording day to day financial transactions and completing the posting process.
- Verifying that transactions are recorded timely and accurately.
- Process accounts payable and receivable
Specific Responsibilities
- Greeting and directing guests, answering phone inquiries and handling requests or complaints in a professional manner.
- Process customer orders
- Send out all customer invoices
- Handle filing (paper & electronic), data entry, and other general office duties, including, but not limited to:
- Organizing office areas
- Ordering/maintaining office supplies, janitorial supplies (Cintas) and vending machine items
- Photocopy and print out documents on behalf of other colleagues
- Coordinate repairs to office equipment
- Receive, sort and distribute mail
- Develop and update administrative systems to make them more efficient
- Maintain computer and manual filling systems
- Work closely with supply chain regarding vendor questions; resolve discrepancies with, but not limited to, bills and receipts.
- Light bookkeeping tasks for (3) companies:
- Prepare and send customer invoices
- Process vendor bills
- Prepare and process bank deposits (daily)
- Reconcile company credit cards
- Enter vendor bills on a daily basis
- Printing bills
- Matching to pack slips and/or purchase orders
- Entering bills
- Verifying information in QuickBooks
- Filing
- Payroll
- Verifying employee clock in/out times
- Preparing pay runs in QuickBooks
- Prepare ACH deposits and payments
- Prepare check runs, ACH payments and wire transfers, including matching checks to physical invoices; mailing checks.
Key Skills
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- Strong knowledge of MS Office
- Knowledge of QuickBooks
- Excellent communication and administrative skills
- Exceptional organization and time management skills
- Ability to meet assigned deadlines
- Experience with bank reconciliation and tracking credit card transactions
- Must have intermediate computer skills and be able to understand electronic processing
- Excellent written, verbal, and interpersonal communication skills for effective interface with all internal and external contacts
